“The matrix works so well for many people because it gives a visual overview of and a simple structure to what needs to be done. Not urgent & not importantĭitch it: Feel free to remove this from your to-do list and don’t waste anyone else’s time with it. Not urgent & importantĭelegate it: This still needs to get done, but it doesn’t have to get done by you. Urgent & not importantĪddress it soon: Schedule a time when you will tackle this action item–it’s too easy to procrastinate on it otherwise. Author Stephen Covey used his decision-making insights and repackaged them into a matrix in his famous book, “The 7 Habits of Highly Effective People.” What to do with each type of task Urgent & importantĭo it ASAP: Urgent tasks that are left unattended have consequences, so this will need your immediate attention. The framework was inspired by former U.S. As for non-urgent and non-important, these need to be either delegated or dropped altogether,” says Udodov. Naturally, urgent and important tasks have to be dealt with immediately. “The matrix suggests dividing all tasks into four categories based on their urgency and importance. Important and timely tasks are obviously top priority, and anything not important and not urgent needs to be questioned. You do need to fix the issue ASAP, but that will take time away from working on projects to meet your monthly targets. Say, for example, that a section of your website is down. A task may be timely but not important to the goals of a team. Urgent versus not-urgent tasks, and important versus not important tasks. The Eisenhower matrix is divided into four quadrants: two rows and two columns. It is so easy to use, and it provides immense clarity to your to-dos and workload,” says Jacob Udodov, founder and CEO of Bordio, a project and task-management platform. “The Eisenhower matrix is perhaps one of the best project and time-management tools out there. Enter the Eisenhower matrix, a very simple task-prioritization tool that can revolutionize your project management efforts. It’s a human tendency: Even with good intentions, if you don’t actively and intentionally prioritize, it’s easy to lose sight of the bigger picture. Discuss all the options, conduct a voting session to highlight tasks that should be taken care of first, and convert them into Jira issues with two clicks.Focusing on the wrong things at work can happen to the best of us.Measure this part of the exercise as well with the Timer. Go through all the options your teammates have written out and drag and drop them into appropriate quadrants: Important and Urgent, Important but Not Urgent, Urgent but Not Important, and Not Important and Not Urgent.Use the Timer feature to make sure this part of the exercise doesn’t last too long. Explain the purpose of the meeting and encourage everyone to write down on sticky notes all tasks that come to their mind.Add camera stream cards to the board or to your cursor in the settings. Join the audio and video chat with your teammates to see their faces and talk to each other.Invite your team to the board by sending an email invitation or sharing the board URL.Open the Eisenhower Matrix template on a new board or add it to an already existing one.How to use the Eisenhower Matrix template in a few steps? Always keep an eye on strategically important and urgent tasks.Focus on the long-term outcomes of your daily tasks and keep all important parts of your work on one infinite canvas.Help your teammates get the most out of their day and complete their daily tasks in a timely manner.Visualize the order of the tasks and provide a clear structure for their completion. Divide tasks into categories to decide which of them require immediate attention or which can be not done at all.Thanks to the Eisenhower Matrix, you can: What are the benefits of the Eisenhower Matrix template? Choose between important and urgent, important but not urgent, urgent but not important, or not important and not urgent options. Ask yourself how important and urgent the task is and take appropriate steps in relation to your response. Increase your effectiveness by doing the right things with your team. Sort out the tasks according to their urgency and importance. Prioritize your tasks and time to deal with urgent issues and work towards longer-term goals. Identify the activities that you should focus on with your team, as well as the ones that you don’t need to pay attention to. Utilize the Eisenhower Matrix method to distinguish your work between important and not important, urgent and not urgent tasks.
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